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AI Utilization Guide for General Office Workers - AI Works Basics

This is a practical introductory course designed to help general office workers utilize generative AI as a business partner rather than just a simple tool. The objective is to develop the ability to use AI safely while complying with security and copyright standards, based on an accurate understanding of its operating principles and limitations. From the core principles of prompt engineering to streamlining text-based tasks such as planning, reporting, emailing, and minutes-taking, as well as Excel data analysis and the use of images and PDF documents, students will learn step-by-step. This helps drastically reduce time spent on repetitive tasks and secures the practical capability to handle multiple roles. Beyond individual use, the course covers how to build team-level work templates and standards. It is an action-oriented curriculum designed to ensure that participants possess work automation assets that can be applied immediately to their jobs after completion, leading to productivity improvements across the entire organization.

10 learners are taking this course

Level Beginner

Course period Unlimited

LLM
LLM
AI
AI
prompt engineering
prompt engineering
ChatGPT
ChatGPT
LLM
LLM
AI
AI
prompt engineering
prompt engineering
ChatGPT
ChatGPT

What you will gain after the course

  • AI Literacy Competency

  • Professional prompt engineering skills

  • Text-based task automation results

  • Practical Template Set Completed

  • Data and document processing expansion capabilities

  • Visual material production capabilities

  • Building a Personalized AI Assistant

  • Team/Organization Application Deliverables

  • Review and Responsibility Competencies

  • Personal Execution Roadmap

<Overview>

This course is a practice-oriented introductory program designed to help general office workers utilize generative AI not just as a simple tool, but as a business partner. It aims to develop the ability to use AI safely while complying with security and copyright standards, based on a precise understanding of its operating principles and limitations.

We help you drastically reduce repetitive task time and secure multi-role practical capabilities by learning step-by-step, from the core principles of prompt engineering to the efficiency of text-based tasks such as planning, reporting, emailing, and taking meeting minutes, as well as Excel data analysis and the utilization of images and PDF documents.

This is a practice-oriented training course designed to go beyond individual use and cover methods for building team-level work templates and standards. It ensures that participants possess work automation assets that can be immediately applied to their tasks after completion, leading to productivity improvements across the entire organization.


<Skills to be acquired>

  • AI Literacy Competency Using LLM

  • Business prompt design skills

  • Text-based Artificial Intelligence (AI) Driven Task Automation Performance

  • Completion of practical template sets

  • Data and document processing expansion capabilities

  • Visual material creation capability

  • Building a Personalized AI Assistant

  • Team/Organization Application Outputs

  • Review and Responsibility Competencies

  • Personal Execution Roadmap

  • Prompt Engineering Examples

  • How to Use ChatGPT


<Target Audience>

  • Employees working in small businesses or startups who perform multiple roles and practical tasks on their own.

  • General office and administrative staff with a high volume of repetitive tasks such as proposals, reports, emails, and meeting minutes

  • Office workers who are new to generative AI or are experiencing difficulties applying it to their work at a basic level

  • Working professionals who want to process Excel, document organization, and data analysis tasks faster and more accurately

  • Non-developer professionals who want to increase work efficiency and productivity using AI without coding

  • Working leaders who are looking beyond personal use to standardize team-level tasks and build templates


<Learning Objectives>

The goal is for employees of small businesses to simultaneously secure 'work productivity' and 'digital competitiveness' through AI.

  • [AI Literacy] Understand the working principles and limitations (hallucinations) of generative AI accurately, and utilize it safely while complying with security guidelines and copyright ethics.

  • [Prompt Utilization] By designing optimal prompts (instructions, personas, context) suited for business purposes, high-quality results can be derived in a single attempt.

  • [Work Efficiency] You can reduce the time spent on text-based repetitive tasks, such as proposals, reports, emails, and meeting minutes, by more than 50% compared to before.

  • [Multimodal Expansion] Beyond text, you can perform multi-role tasks by utilizing various tools such as Excel data analysis, visualization (images), and PDF document analysis.

  • [Organizational Internalization] Beyond individual use, you can create standard work templates for teams and share them with colleagues to drive the productivity of the entire organization.


<Educational Features>

This course avoids education that simply lists features. We have adopted a systematic three-step methodology that starts with 'Why use it (Mindset),' moves to understanding 'How it works (Logic),' and culminates in 'What to create (Action).'

STEP 1. Approach (Shift in Perspective): From Tool to Partner

Discard vague fears or fantasies and redefine AI as your 'competent intern' and 'intellectual partner.' This is the mindset innovation stage where employees in small organizations who must juggle multiple roles realize how AI can serve as a form of leverage.

STEP 2. Theory (Understanding the Principles): Turning the Black Box into a White Box

Systematically learn how LLMs (Large Language Models) work and the three elements of prompt engineering (instruction, context, and output). Instead of asking questions based on intuition, you will equip yourself with an 'engineering mindset' to logically design prompts in a language that AI can understand.

STEP 3. Practice (Practical Application): Apply to work immediately after learning

Beyond mere theory, you will engage in hands-on practice 100% matched to real-world business scenarios, such as planning, document writing, data analysis, and image generation. This is a thoroughly performance-oriented stage where you will walk away with your own 'work automation templates' by the end of the lecture.


<Table of Contents>

01 From the Era of Search to the Era of Generation

02 Understanding ChatGPT Structure and Environment Setup

03 Safe AI Utilization - Limitations and Security

04 Art of Questioning - 3 Elements of a Prompt

05 Persona and Context to Improve Answer Quality

06 Conversational Techniques - Refinement and Advanced Optimization

07 Planning - Escaping Blank Page Syndrome and Generating Ideas

08 Business Email - Communication skills of a professional high-performer

09 Report(1) - Structuring that gets to the point

10 Report(2) - Writing Skills and the Art of Summarization

11 Meetings - Summarizing a 1-hour meeting in 3 minutes

12 Copywriting - Writing that steals the customer's heart

13 Data Analysis - Finding insights from text and numbers

14 Excel Practice - Mastering Functions and Formulas

15 Visualization - Image generation even for those with no artistic talent

16 Document Analysis - Chatting with PDFs

17 Personalization - My own customized AI assistant

18 Templates - Creating Work Standards for Our Team Only

19 Review Competency - Taking Responsibility for AI Outputs

20 AI Works Roadmap and Vision

Recommended for
these people

Who is this course right for?

  • Employees working at small businesses or startups who perform multiple roles and responsibilities.

  • General office and management positions with many repetitive administrative tasks such as proposals, reports, emails, and meeting minutes

  • Office workers who are new to generative AI or are finding it difficult to apply to their work at a basic level

  • Working professionals who want to handle Excel, document organization, and data analysis tasks faster and more accurately.

  • Non-development professionals who want to use AI to increase work efficiency and productivity without coding

  • Working leaders who are looking beyond personal use to standardize team-level workflows and build templates.

Need to know before starting?

  • How to use generative AI in a chat interface

  • Basic Computer Skills

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It is packed with practical know-how that can be used immediately in business practice.
#EdTech #LifelongLearning #Metaverse #eLearning

It is packed with practical know-how that can be used immediately in business practice. #EduTech #LifelongLearning #Metaverse #eLearning

* Currently serving as the Director of Open Learning Lab Co., Ltd., with a background in e-learning, EdTech, and lifelong learning
* A Ph.D. in Educational Technology with a deep interest in the learning and growth of individuals and organizations
* Focusing on turning ideas into reality in fields such as digital learning, EdTech, lifelong learning, and the metaverse
* Active as a business content creator, producing various types of content required for business

 

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* Public business system planning and consulting
* Web project management, web service planning, learning content planning
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